How to Write a Letter of Resignation

Over the past few years, it seems like every other headline has been about millennials and our tendency to job hop. Cool story bro, we know.

But with all that job hopping we’re doing—hopefully for better opportunities!—there’s one necessary evil comes with the territory, and that is writing your resignation letter.

Now, a resignation letter isn’t how you actually deliver the big news to your boss that you’re jumping ship (I’m saving this for a separate blog post!); it’s more of a formality that HR would like to have on file.

The goal of a resignation letter is in the name—you’re simply stating that you’re resigning from your current position. You’ll want to keep it short and professional, even if your boss is two years older than you, more of a friend than a supervisor, and your happy hour companion. Stick to the script. This is something that will go in your ~permanent record~ at the company, and may serve to help you should you ever choose to come back in the future. (Hey, weirder things have happened.)

So! Let’s get to it. Here’s a break-down of a sample resignation letter template.

Step 1: The greeting. Don’t be tempted to overengineer this. “Dear” works wonders. Simple!

Dear [Boss’ Name],

Step 2: The resignation and last day notice. Two weeks is the norm, but be sure to check with your company’s policy—some industries may require more notice.

Please accept this letter as my formal notice of resignation from my position as [title] with [company name]. My last day of employment will be [date of last day].

Step 3: The thank you. Hopefully you’re leaving on good terms, but even if you hated the job, find something nice to say. Remember: permanent. record.

I am grateful for all the opportunities afforded to me at [company name] over the past [##] years. As a [industry] professional, I have grown in the areas of [skill 1] and [skill 2], which will continue to help me throughout my career.

Step 4: The transition. Reassure your boss that you won’t just leave ’em hanging. 

During my last [number of weeks] with [company name], I will make every effort to complete or transition outstanding projects and catalog processes for which I am currently responsible for. I am also happy to train other colleagues if necessary.  

Step 5: Well wishes and sign-off. End your note on a positive note.

I wish [company name] continued success/all the best.

Sincerely/Best Regards/Sign-off of choice,

[Name]

And that’s it! With any luck, your employer will be bummed but understanding, and accept your resignation graciously. And if not, let it serve as a reminder of why you’re resigning in the first place. Good luck!

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